How to Download 26Q Form for TDS on Non-Salary Payments
If you are a deductor who has deducted tax at source (TDS) on payments other than salary, you need to file a quarterly statement of TDS in Form 26Q. This form contains the details of the payments made, the tax deducted, and the challan details of the tax deposited. Filing Form 26Q is mandatory as per the Income Tax Act, 1961, and it helps the income tax department to track the TDS transactions and verify the tax credit claimed by the deductees.
In this article, we will explain what is Form 26Q, why is it important, how to download it from the TRACES portal, and how to file it online.
how to download 26q
What is Form 26Q and Why is it Important?
Form 26Q is a quarterly statement of deduction of tax under sub-section (3) of section 200 of the Income Tax Act in respect of payments other than salary for the quarter ended. Unlike Form 24Q, which is for TDS on salary payments, Form 26Q contains only one annexure. Challan details, details of deductor and deductees are to be mentioned in this form.
Form 26Q is important because it helps the income tax department to monitor the compliance of TDS provisions by the deductors and ensure that the correct amount of tax is deducted and deposited on time. It also helps the deductees to claim the tax credit for the TDS deducted from their income.
Sections Covered in Form 26Q
Form 26Q covers the TDS on payments other than salary under various sections of the Income Tax Act. Some of these sections are:
Section 193 Interest on securities
Section 194 Dividend
Section 194A Interest other than interest on securities
Section 194B Winnings from lottery or crossword puzzle
Section 194BB Winnings from horse race
Section 194C Payment to contractor or sub-contractor
Section 194D Insurance commission
Section 194DA Payment in respect of life insurance policy
Section 194EE Payment in respect of deposit under National Savings Scheme
Section 194F Payment on account of repurchase of units by Mutual Fund or UTI
Section 194G Commission on sale of lottery tickets
Section 194H Commission or brokerage
Section 194I Rent
Section 194J Fees for professional or technical services
Section 194K Income from units of mutual fund or specified company
Section 194LA Payment of compensation on acquisition of immovable property
Section 194LBA Certain income from units of business trust
Section 194LBB Income from units of investment fund
Section 194LBC Income from investment in securitisation trust
Section 194N Cash withdrawal exceeding Rs.20 lakh (Rs.1 crore for non-filers)
Section 194O Payment by e-commerce operator to e-commerce participant
Section 197A Details of payment where there is no deduction or lower deduction of tax
Details to be Mentioned in Form 26Q
The following details are required to be mentioned in Form 26Q:
PAN of the deductor and the deductees
Name and address of the deductor and the deductees
Category (government or non-government) of the deductor
Financial year, quarter and assessment year
TAN of the deductor
Section code and nature of payment
Date of payment or credit
Amount paid or credited
Rate and amount of tax deducted
Date of deduction
Challan serial number and date of deposit
BSR code of the bank branch where tax is deposited
Certificate number issued by the assessing officer for lower or no deduction of tax, if applicable
Remarks, if any
Due Date and Penalty for Late Filing of Form 26Q
The due date for filing Form 26Q is as follows:
QuarterDue Date
April to June31st July
July to September31st October
October to December31st January
January to March31st May
If the deductor fails to file Form 26Q within the due date, he/she will be liable to pay a penalty of Rs.200 per day for every day of delay until the penalty amount equals the amount of tax deducted. However, this penalty will not apply if there is a reasonable cause for the delay. In addition, the deductor may also face prosecution under section 276B of the Income Tax Act, which may result in imprisonment for a term ranging from three months to seven years and fine.
How to Download Form 26Q from TRACES Portal?
The deductor can download Form 26Q from the TRACES portal, which is the online platform for TDS administration by the income tax department. TRACES stands for TDS Reconciliation Analysis and Correction Enabling System. The deductor needs to register on the TRACES portal using his/her TAN and login credentials. The steps to download Form 26Q from TRACES portal are as follows:
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Steps to Download Form 26Q
Login to the TRACES portal using your TAN and password.
Select "Statements / Payments" from the main menu and click on "Requested Downloads".
Select "Form 26Q" from the drop-down list and enter the details such as financial year, quarter, form type, and request type.
Click on "Go" and you will see a list of requests made by you for downloading Form 26Q.
Select the request with status as "Available" and click on "Download" link.
You will be asked to enter a verification code that will be sent to your registered email id and mobile number.
Enter the verification code and click on "Submit". You will get a message that your request has been submitted successfully.
You will receive an email with a link to download Form 26Q in a zip file. You will also get a password to open the zip file in the same email.
Click on the link and download the zip file. Extract the zip file using the password provided in the email.
You will get a text file containing Form 26Q data in a fixed format. You can open this file using any text editor such as Notepad or Wordpad.
How to Use the Downloaded Form 26Q File
The downloaded Form 26Q file is not in a readable format. You need to convert it into a readable format using a software tool called File Validation Utility (FVU). FVU is a free tool provided by NSDL e-Governance Infrastructure Limited, which is authorized by the income tax department to collect and process TDS data. You can download FVU from .
The steps to use FVU are as follows:
Download and install FVU on your computer.
Open FVU and select "Convert Regular / Correction Statement File into Readable Format (PDF)" option.
Select "Form 26 Q" from the drop-down list and browse the downloaded Form 26Q file.
Select the output folder where you want to save the converted file and click on "Convert".
You will get a message that the file has been converted successfully and the output file name will be displayed.
Open the output folder and you will find a PDF file with the same name as the input file. You can open this file using any PDF reader such as Adobe Acrobat or Foxit Reader.
You will see Form 26Q in a readable format with all the details mentioned in it. You can print, save, or share this file as per your requirement.
How to File Form 26Q Online?
If you want to file Form 26Q online, you need to use a software tool called Return Preparation Utility (RPU). RPU is also a free tool provided by NSDL e-Governance Infrastructure Limited, which helps you to prepare and validate your TDS statement before uploading it on the e-filing portal of the income tax department. You can download RPU from .
The steps to file Form 26Q online are as follows:
Steps to File Form 26Q Online
Download and install RPU on your computer.
Open RPU and select "Regular" option from the main menu.
Select "Form 26Q" from the drop-down list and enter the details such as financial year, quarter, form type, TAN, PAN, category, name and address of the deductor.
Click on "Create File" and you will see a blank Form 26Q on your screen.
Enter the challan details such as BSR code, date of deposit, challan serial number, amount of tax deposited, etc. in the challan sheet.
Enter the deductee details such as PAN, name, address, section code, nature of payment, amount paid or credited, rate and amount of tax deducted, date of deduction, etc. in the annexure sheet.
Click on "Validate" to check for any errors or warnings in your data. If there are any errors or warnings, rectify them and validate again until you get a message that your file is error-free.
Click on "Generate File" to create a text file containing Form 26Q data in a fixed format. You will be asked to enter a password to encrypt the file. Remember this password as you will need it later to upload the file on the e-filing portal.
You will get a message that your file has been generated successfully and the output file name will be displayed.
Login to the e-filing portal of the income tax department using your TAN and password.
Select "TDS" from the main menu and click on "Upload TDS".
Select "Form 26Q" from the drop-down list and enter the details such as financial year, quarter, form type, upload type, etc.
Browse and upload the generated text file and enter the password that you used to encrypt it.
Click on "Submit" and you will get a confirmation message that your statement has been uploaded successfully. You will also get an acknowledgment number for your reference.
Tips and Tricks to Avoid Errors and Defaults in Form 26Q
To avoid errors and defaults in Form 26Q, you should follow these tips and tricks:
Ensure that you have deducted and deposited the correct amount of tax as per the applicable rates and sections.
Ensure that you have mentioned the correct PAN of the deductor and the deductees. If there is any mismatch or invalid PAN, it may lead to incorrect tax credit or higher tax liability for the deductees.
Ensure that you have filled all the mandatory fields in Form 26Q such as TAN, PAN, name, address, section code, nature of payment, amount paid or credited, rate and amount of tax deducted, date of deduction, challan details, etc.
Ensure that you have filed Form 26Q within the due date to avoid penalty and interest for late filing.
Ensure that you have used the latest version of FVU and RPU tools to prepare and validate your statement before uploading it on the e-filing portal.
Ensure that you have checked for any errors or warnings in your statement using FVU and rectified them before generating and uploading the file.
Ensure that you have downloaded the Form 26Q file from the TRACES portal and converted it into a readable format using FVU to verify the data and check for any discrepancies or mismatches.
Ensure that you have corrected any errors or defaults in your statement using the online correction facility available on the TRACES portal.
Ensure that you have filed the revised statement, if any, within the prescribed time limit to avoid penalty and interest for late correction.
Conclusion
Form 26Q is a quarterly statement of TDS on payments other than salary that has to be filed by the deductor as per the Income Tax Act. It contains the details of the payments made, the tax deducted, and the challan details of the tax deposited. Filing Form 26Q is mandatory and it helps the income tax department to track the TDS transactions and verify the tax credit claimed by the deductees. The deductor can download Form 26Q from the TRACES portal and file it online using RPU. The deductor should follow the tips and tricks mentioned above to avoid errors and defaults in Form 26Q and ensure compliance with the TDS provisions.
FAQs
Q1. What is the difference between Form 24Q and Form 26Q?
A1. Form 24Q is a quarterly statement of TDS on salary payments, whereas Form 26Q is a quarterly statement of TDS on payments other than salary. Form 24Q contains two annexures, one for deductor details and challan details, and another for deductee details and salary details. Form 26Q contains only one annexure with challan details, deductor details, and deductee details.
Q2. How can I check the status of my Form 26Q filing?
A2. You can check the status of your Form 26Q filing by logging into the TRACES portal and selecting "Statements / Payments" from the main menu. Then click on "View Filed TDS Statements" and enter the details such as financial year, quarter, form type, etc. You will see the status of your statement as "Processed", "Processing", "Rejected", or "Not Available". You can also download the justification report or consolidated file from the same page.
Q3. How can I rectify any errors or defaults in my Form 26Q?
A3. You can rectify any errors or defaults in your Form 26Q by using the online correction facility available on the TRACES portal. You need to login to the portal and select "Defaults" from the main menu. Then click on "Request for Correction" and enter the details such as financial year, quarter, form type, token number, etc. You will see a list of errors or defaults in your statement along with their reasons and solutions. You can make the necessary corrections online and submit them for processing.
Q4. How can I claim tax credit for the TDS deducted from my income as per Form 26Q?
A4. You can claim tax credit for the TDS deducted from your income as per Form 26Q by filing your income tax return (ITR) online or offline. You need to mention your income from various sources and claim deduction for any expenses or investments. You also need to mention your TDS details such as TAN of deductor, section code, amount paid or credited, amount of tax deducted, etc. You can verify these details from Form 16A or Form 26AS issued by the deductor or available on the e-filing portal. You can also use pre-filled ITR option to auto-populate these details from various sources.
Q5. How can I download Form 16A or Form 26AS for my TDS transactions?
A5. You can download Form 16A or Form 26AS for your TDS transactions from the TRACES portal or the e-filing portal of the income tax department. Form 16A is a certificate of TDS issued by the deductor for payments other than salary. Form 26AS is an annual consolidated statement of TDS, TCS, advance tax, self-assessment tax, etc. credited to your PAN. You need to login to the portal using your PAN and password and select "Form 16A" or "Form 26AS" from the main menu. Then enter the details such as financial year, quarter, form type, etc. and download the form in PDF format.
I hope this article has helped you to understand how to download and file Form 26Q for TDS on non-salary payments. If you have any queries or feedback, please feel free to comment below. Thank you for reading! 44f88ac181